Job Description

Job Profile Summary
Provide high-level administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings

Job Responsibilities & Requirements

A Brief Overview
Provide high-level administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings

What You Will Do:

Responsibilities

• Coordinate daily office operations to ensure efficiency and functionality.

• Coordinate and schedule department meetings, events, and logistics to support team objectives.

• Oversee office supply inventory and maintain vendor relationships for seamless office maintenance.

• Assist the Human Resources department with administrative tasks and employee support.

• Plan and organize company events and meetings to enhance employee engagement.

• Support facilities management to ensure a safe and efficient work environment.

• Perform data entry and maintain office records with attention to detail.

• This includes, but is not limited to the ability to be present at work, arrive on time and be at the work station ready for work at the start of the shift.

• Assist with Switchboard Rotation including answering phone calls and directing calls to appropriate parties or take messages.

• Attendance at work during the regularly scheduled shift is an essential duty.

• Compile data, and prepare papers for consideration and presentation by executives.

• Greet visitors and determine whether they should be given access to specific individuals.

• Compile, transcribe, and distribute minutes of meetings.

• Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

• File and retrieve corporate documents, records, and reports.

• Make travel arrangements for executives.

• Manage and maintain executives' schedules.

• Open, sort, and distribute incoming correspondence, including faxes and email.

• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

• Prepare agendas and make arrangements, such as coordinating catering for luncheons, for sales meetings, and other meetings.

• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.

• Prepare responses to correspondence containing routine inquiries.

• Process payroll information.

• Provide clerical support to other departments.

• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

• Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

Qualifications

• High School/GED required

• Associates Required

• Associates Required

• 2+ Years administrative or related experience required

• Able to use Microsoft Office Applications

Soft Skills
Communication and organizational skills with the ability to collaborate with cross functional teams
Attention to detail and data management skills
Capable of designing and editing graphic presentations and materials


Physical Demands
This role is performed in an office environment where a computer, telephone and other office equipment are used as needed to perform the duties of the role. This role may need to access areas within the building that are undergoing renovations which may contain jobsite hazards. Occasionally this role will required to push, pull, bend, lift and move up to 25 lbs.

MiTek Perks:

• Generous time off including Paid Time Off, 13 annual holidays, and volunteer time off

• Day One Medical/Rx, Dental and Vision Plans

• Family friendly benefits including Paid Caregiver Leave, Paid Parental Leave and Adoption Reimbursement

• Performance/Incentive bonuses

• Career advancement, training opportunities, Employee Resource Groups, and tuition reimbursement

• Retirement programs including Matching 401(k) Contributions and Profit Sharing 

• Employer paid Short-Term Disability, Long-Term Disability and Life Insurance

• myFlexPay partner – allows you to track, manage and access your pay anytime

MiTek is a platform innovator and enabler that exists to transform the building industry with better building solutions. In 1955, MiTek transformed residential construction with the invention of the Gang-Nail plate and a digital platform that provided an affordable and scalable way to manufacture wood trusses. Today, MiTek delivers software, services, engineered products, and automated solutions that enable the building industry to improve efficiencies by optimizing the balance between off-site and on-site. With nearly 5,600 team members worldwide, MiTek collaborates across the building industry to enable and accelerate transformational breakthroughs in design and construction to transform the way the industry designs, makes, and builds. As a Berkshire Hathaway (NYSE: BRK-A, NYSE: BRK-B) company since 2001, MiTek has a record of continuous growth and innovation.

MiTek is an E-Verify and Drug and Tobacco-Free Workplace.

We are an equal opportunity employer; and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, ethnicity, physical or mental disability, sex (including pregnancy, sexual orientation, gender identity or expression, or transgender status), age (40 and over), genetic information (including family medical history), veteran status, or any other protected characteristic.

For accommodation to assist with completing this application, please contact Human Resources at +1 314-434-1200.

www.mii.com